Town Council Agenda 8th April 2014

A meeting of the Town Council will take place on Tuesday 8^th April 2014 in the Council Chamber, Council Offices, North Street, Ilminster starting at 19:30 hrs.

The public are welcome to attend this meeting. Members of the public are invited to ask questions or raise issues relevant to the work of the Committee. The overall time available for this session is restricted to 15 minutes unless the Chair decides otherwise. Individual speakers are restricted to 3 minutes and are asked not to repeat points that have been made previously. It is helpful if potential contributors can make themselves known to the Town Clerk before the meeting so that the session can be programmed effectively. This section is not part of the formal meeting of the Council and minutes will not be produced.
The Agenda for the meeting is given below. Please contact the Town Council Office if you would like a copy of any of the reports.

Joy Norris

Town Clerk Date:

AGENDA

1. Apologies for Absence

To receive apologies for absence from Councillors unable to attend the meeting.

2. Declarations of Interest

To receive any declarations from Councillors and Officers of interests in respect of matters to be considered at this meeting,
together with an appropriate statement regarding the nature of the interest.

3. Minutes

a) To confirm the minutes of the meeting held on 25^th March 2014 as a correct record.

b) To consider the office Action Plan relating to the Town Council Meetings.

4. Mayor’s Announcements/Engagements

a) The Mayor will make announcements relevant to Town Council and Mayoral activities and engagements

b) The Mayor attended the following engagements between 25^th February 2014 and 25^th March 2014.

Monday 10^th March 2014 Mayoral Visit Ilminster Guides
Tuesday 11^th March 2014 Yeovil Town Council Civic Day
Friday 14^th March 2014 South Somerset District Council’s Civic Evening Performance of ‘Sister Act’ by Yeovil Amateur Operatic Society at the Octagon Theatre, Yeovil
Thursday 20^th March 2014 Ilminster Dementia Action Alliance Launch Event at Muchelney House, Ilminster
Sunday 23^rd March 2014 High Sheriff of Somerset Mrs Maureen Whitmore’s Legal Service at Wells Cathedral
Friday 28^th March 2014 Chard Town Council Performance ‘A funny thing that happened on the way to the Forum’ by Chard Light Operatic Society.

5. Police Report

Ilminster Beat Report – April 2014

A written Police Report for the Month of February was circulated via email on the 4^thMarch 2014 to all Councillors

6. Report from the County Councillor for the Ilminster Division

To receive a report from the County Councillor

County Councillor Report March 2014 – Cllr Linda Vijeh

County Councillor Vijeh circulated February’s written report via email on 3^rd March 2014 to all Councillors as noted
on the Minutes of the Town Council Meeting held on 25^th February 2014.

7. Reports from District Councillors

To receive reports from District Councillors

8. Reports from Representatives on Outside Bodies

To receive reports from Representatives on Outside Bodies.
Chamber of Commerce – Cllr Emma Jane Taylor

9. Action on Rural Planning Chaos

Local Councils have been contacted by Huish Episcopi Parish Council and asked to consider lobbying Government regarding
the current planning processes.

10. Review of Committees

Six months ago the Town Council introduced a revised Committee Structure, the Council is asked to consider whether further
changes are required.

11. Review of Public Participation at Council and Committee Meetings.

The present arrangements have been in place for at least two years and have been used extensively particularly during the
early part of 2014 (Local Plan and Open Spaces Review meetings). It would therefore seem an appropriate time to re-evaluate
the existing arrangements and ensure they are effective and manageable.

12. Scarecrow Competition

Ilminster Midsummer Experience have asked whether or not the Town Council will once again organise the Scarecrow
Competition. If the Council is to proceed, judging arrangements need to be decided.

13. Citizens Award

The Town Council presents an award to a nominee in recognition of outstanding service to the town. The Council is
requested to agree on the judging arrangements

14. Community Resilience Store

To consider and agree on the rental costs to be applied for the provision of Community Resilience Stores located in Ilminster.

15. Authorisation of Payments and Notification of Virements

The Schedule of Payments for authorisation is attached for Council’s approval.

16. Project Plan

To consider progress on the project plan and whether any changes are necessary.

17. Clerk’s Updates

The following Clerk’s Updates have been sent by email since the last Council agenda was published.

Number	Date	Topic
3/14	21.02.143rd	North Street Road ClosureSomerset Levels Relief Fund from Bath & West Of England SocietyTemporary Road Closure Court Barton and Church Street, Crewkerne Thank you letter Donation to the Beacon Centre Somerset Minerals Plan Consultation Office Computers and Computer System
4/14	04.03.14	Office telephonesOffice computers / emailPolice Report Training Opportunities Temporary Road Closure
5/14	18.03.14	25 March MeetingsCommittee StructurePublic Participation At Council Meetings Somerset Minerals Plan Letter re Ditton Street Flooding Responsibilities

18 To Consider taking agenda items 19, 20 & 21 without members of the public and press present, due to the
confidential nature of the business to be transacted.”

19 Community Right to Bid

The Localism Act 2011 gives communities the right to bid for land or buildings which they believe could be beneficial to
their communities. The Council are asked to consider nominating community assets, to be recorded.

20 Accepting Apologies

To consider and approve a Councillor’s absence.

21. Update on the North West Cemetery Wall

The Town Clerk provide an oral update the Council on the North West Cemetery Wall.

Upcoming Finance Meetings

Upcoming Planning Meetings

Upcoming Town Council General Meetings