Annual Council Meeting 13th May 2014

The Annual Meeting of the Town Council will take place on Tuesday 13^th May 2014 in the Council Chamber, Council Offices, North Street, Ilminster starting at 19:30 hrs.

The public are welcome to attend this meeting. Members of the public are invited to ask questions or raise issues relevant to the work of the Council. The overall time available for this session is restricted to 15 minutes unless the Chair decides otherwise. Individual speakers are restricted to 3 minutes and are asked not to repeat points that have been made previously. It is helpful if potential contributors can make themselves known to the Town Clerk before the meeting so that the session can be programmed effectively.

Public participation is not part of the formal meeting of the Council however a note will be made of matters raised and recorded at the start of the minutes of the meeting.

The Agenda for the meeting is given below. Please contact the Town Council Office if you would like a copy of any of the reports.

AGENDA

1. Apologies for Absence

To receive apologies for absence from Councillors unable to attend the meeting.

2. Declarations of Interest

To receive any declarations from Councillors and Officers of interests in respect of matters to be considered at this meeting, together with an appropriate statement regarding the nature of the interest.

3. Appointment of Mayor

To elect the Mayor for the period to May 2015

4. Declaration of Acceptance of Office

To receive the Declaration of Acceptance of Office by the Mayor

5. Appointment of Deputy Mayor

To appoint the Deputy Mayor for the period to May 2015

6. Minutes

a) To confirm the minutes of the meeting held on 8^th April 2014 as a correct record.

b) To consider the office Action Plan relating to the Town Council Meetings.

7. Appointment of Committees and Committee Chairs & Vice Chairs

a) Open Spaces

b) Planning, Highways and Transport Committee

c) Resources

8. Appointment of Representatives to Outside Bodies

To appoint representatives to various organisations; a list of the organisations and the current representative is attached.

9. Appointment of Cheque Signatories

To appoint Councillors as signatories to the Town Council’s bank account; a list of the current signatories is attached.

10. Calendar of Meetings 2014/15

It is usual practice for the annual council meeting to approve the calendar of meetings for the municipal year as the committee working group has yet to consider the frequency of meetings a calendar for 2014/15 has not yet been compiled. In order to facilitate decision making in the short term Council agreed to schedule one cycle of meetings, the proposed dates are as follows:

Council 24 June

Planning, Highways and Transport 20 May, 17 June

Open Spaces 3^rd June

Resources 10 June

11. Mayor’s Announcements/Engagements

a) The Mayor will make announcements relevant to Town Council and Mayoral activities and engagements

b) The Mayor attended the following engagements between 8th April 2014 and 13th May 2014.

Thursday 10^th April 2014 Alzheimer’s
Society ‘Singing for the Brain’ event at Muchelney House
Monday 14^th April 2014 Little boots Day Nursery Grand Opening
Thursday 24^th April 2014 Jaspers Bistro ‘Business Opening’
Sunday 27^th April 2014 Ilminster Scout Group ‘St Georges Day Parade’
Saturday 3^rd May 2014 ‘Mayor of Frome’s ‘Garden Party’
Thursday 8^th May 2014 Taunton Deane Borough Council ‘Annual Meeting and Mayor Making Ceremony’ at The Taunton Rugby Club, Hyde Lane, Bathpool, Taunton
Monday 28^th April 2014 Royal British Legion ‘Awards ceremony’ at the Minster Rooms, Ilminster