Town Council Meeting Tuesday 24th June 2014

17^th June 2014

A meeting of the Town Council will take place on Tuesday 24^th June 2014 in the Council Chamber, Council Offices, North Street, Ilminster starting at 19:30 hrs.

The public are welcome to attend this meeting. Members of the public are invited to ask questions or raise issues relevant to the work of the Council. The overall time available for this session is restricted to 15 minutes unless the Chair decides otherwise. Individual speakers are restricted to 3 minutes and are asked not to repeat points that have been made previously. It is helpful if potential contributors can make themselves known to the Meeting Administrator before the meeting so that the session can be programmed effectively.

Public participation is not part of the formal meeting of the Council however a note will be made of matters raised and recorded at the start of the minutes of the meeting.

The Agenda for the meeting is given below. Please contact the Town Council Office if you would like a copy of any of the reports.

Joy Norris

Town Clerk

AGENDA

1. Apologies for Absence

To receive apologies for absence from Councillors unable to attend the meeting.

2. Declarations of Interest

To receive any declarations from Councillors and Officers of interests in respect of matters to be considered at this meeting, together with an appropriate statement regarding the nature of the interest.

3. Minutes

a) To confirm the minutes of the meeting held on 13^th May 2014 as a correct record.

b) To consider the office Action Plan relating to the Town Council Meetings.

4. Mayor’s Announcements/Engagements

a) The Mayor will make announcements relevant to Town Council and Mayoral activities and engagements

b) The Mayor and Deputy Mayor attended the following engagements between 13^th May 2014 and 24^th June 2014.

Saturday 24^th May 2014 Lions Club of Ilminster & District Somerset Summer Fete at Swanmead School
Friday 6^th June 2014 Vaughan Lee House Grand Opening of A Wing
Sunday 8^th June 2014 Mayor, Cllr Emma Jane Taylor’s Civic Service at the Minster Church, Silver Street, Ilminster
Sunday 8^th June 2014 Ilminster Experience CIC Judging of Classic Car Show at the Recreation Ground
Saturday 14^th June 2014 The Somerset Schools’ Folk Dance Festival at Wells St Cuthbert’s Church
Thursday 19^th June 2014 Royal Air Force Air Cadets 2381 (Ilminster) Squadron Open Evening at The Cadet Centre, Shudrick Lane, Ilminster
Saturday 21st June 2014 Ilminster Swimming Club Jurassic League 2014 at Bridport Leisure Centre, Dorset
Sunday 22^nd June 2014 Yeovil Town Council’s Annual Civic Service and Reception at the Town House, 19 Union Street

5. Police Report

To receive a report on policing in Ilminster

6. Resources Committee

The Chair of the Resources Committee to provide an oral update on relevant matters discussed at recent meetings and present recommendations made by the Committee meeting held on the 29^th April 2014.

7. Open Spaces Committee

The Chair of the Open Spaces Committee to provide an oral update on relevant matters discussed at recent meetings and present recommendations made by the Committee meeting held on the 3 June 2014.

8. Internal Auditor’s Report

To receive the report of the Internal Auditor regarding the 2013/14 accounts and procedures audit.

9. Approval of Accounts

To consider and approve 2013/14 accounts.

10. Review of Committees

To receive a report regarding terms of reference and the frequency of meetings and present recommendations made at the Committee Working Group meeting held on the 12^th May 2014.

11. Calendar of Meetings

To approve the calendar of meetings for the year 2014/15.

12. Allocation of Section 106 money

To discuss and consider the allocation of S106 monies for sport and pitches.

13. Licence / Lease Review

To decide on the appointment of solicitors to draft new licences/leases relating to the Recreation Ground & Britten’s Field.

14. Applications for Planning Permissions

To consider the Town Council applying for planning permissions for football and cricket facilities as part of the Open Spaces
Review.

15. Town Crier

To consider providing official endorsement for the Ilminster Town Crier.

16. Fair Trade
To decide whether or not the Town Council supports the town seeking Fair Trade Status and to consider appointing a representative to the Steering Group.

17. Party on the Park

To discuss whether there should be an Ilminster Town Council presence at this year’s event to be held 24^th August 2014.

18. Annual Attendance List

To receive Ilminster Town Council’s Councillor attendance list for the year May 2013/14.
This is for information only.

19. Authorisation of Payments and Notification of Virements

The Schedule of Payments for authorisation is attached for Council’s approval.

20. Project Plan

To consider progress on the project plan and whether any changes are necessary.

21. Report from the County Councillor for the Ilminster Division

To receive a report from the County Councillor.

County Councillor Report March 2014 – Cllr Linda Vijeh

22. Reports from District Councillors

To receive reports from District Councillors.

23. Reports from Representatives on Outside Bodies

To receive reports from Representatives on Outside Bodies; at the time of publishing the agenda the following representatives had indicated they would be reporting.

Chamber of Commerce – Councillor Goodall

Christmas Lights Committee – Councillor Pallister will provide an oral report

24. Clerk’s Updates

The following Clerk’s Updates have been sent by email since the last Council agenda was published.

Number	Date	Topic
8/14	16.05.14	Herne HillThe SSDC Area West agendaRoad Closure New RoadThe CemeteryOpen Spaces WalkaboutStreet Names
9/14	05.06.14	Casual VacancyOpen Spaces StaffCemeteryRecreation GroundFootpath maintenance
10/14	11.06.14	Open Spaces WalkaboutRoad Closure Four Lanes to Peasmarsh Lane Donyatt.Resources Committee 10 June 2014