Town Council Tuesday 14th October 2014

Tuesday 7^th October 2014

A meeting of the Town Council which you are summoned to attend will be held on Tuesday 14^th October 2014 at Greenfylde C of E First School, Silver Street, Ilminster starting at 20:00 hrs.

The public are welcome to attend this meeting. Members of the public are invited to ask questions or raise issues relevant to the work of the Council. The overall time available for this session is restricted to 15 minutes unless the Chair decides otherwise. Individual speakers are restricted to 3 minutes and are asked not to repeat points that have been made previously. It is helpful if potential contributors can make themselves known to the Meeting Administrator before the meeting so that the session can be programmed effectively.

Public participation is not part of the formal meeting of the Council however a note will be made of matters raised and recorded at the start of the minutes of the meeting.

The Agenda for the meeting is given below. Please contact the Town Council Office if you would like a copy of any of the reports.

Joy Norris

Town Clerk

AGENDA

1. Suspension of Standing Orders

To suspend standing order 1m, which relates to photographing, recording, broadcasting or transmitting the proceedings.

2. Apologies for Absence

To receive apologies for absence from Councillors unable to attend the meeting.

3. Declarations of Interest

To receive any declarations from Councillors and Officers of interests in respect of matters to be considered at this meeting, together with an appropriate statement regarding the nature of the interest.

4. Minutes

a) To confirm the minutes of the meeting held on 23^rd September 2014 as a correct record.
b) To consider the office Action Plan relating to the Town Council Meetings.

5. Mayor’s Announcements/Engagements

a) The Mayor will make announcements relevant to Town Council and Mayoral activities and engagements

b) The Mayor and/or the Deputy Mayor attended the following engagements between 23^rd September 2014 and 14^th October 2014.

Saturday 27^th October 2014 – The Mayor attended Ilminster Children’s Carnival and gave out the trophies.
Saturday 4^th October 2014 – The Mayor and Deputy Mayor was invited to be part of Ilminster Carnival Procession
Sunday 5th October 2014 – Wells Cathedral ‘Service of Thanksgiving and Reflection at Harvest Time’ with supper afterwards at Wells Town Hall
Thursday 9^th October 2014 – Marshall Herbert’s Funfairs Opening of the fair for the handicap at Chard Recreation Ground
Saturday 11^th October 2014 – Ilminster Brownies ‘Burying time capsule’ on Herne Hill
Saturday 11^th October 2014 – Chard Carnival and Procession

6. Police Report

To receive the Ilminster Beat Report for October 2014

7. Reports from District Councillors

To receive reports from District Councillors.

8. Report from County Councillor for Ilminster

To receive reports from the County Councillor Councillors

County Councillor Report September 2014 – Cllr Linda Vijeh

9. Reports from Representatives on Outside Bodies

To receive reports from Representatives on Outside Bodies; at the time of publishing the agenda the following representatives had indicated they would be reporting.

SALC – Cllr Miller

10. Football Club Plans

To consider the plans for a new Football and community facility to be submitted to South Somerset District Council. This will include a presentation by the architect and explanation of need from a football club representative.

11. Open Spaces Recommendations

To consider the recommendation from the Open spaces committee regarding a Multi-Use games Area

12 Project Plan

To consider progress on the project plan and whether any changes are necessary.

13. Authorisation of Payments and Notification of Virements

The Schedule of Payments for authorisation is attached for Council’s approval.

14. Clerk’s Updates

The following Clerk’s Updates have been sent by email since the last Council agenda was published.

Number

Date

Topic

17/14