7th April 2015
A meeting of the Town Council will take place on Tuesday 14th April 2015 at Greenfylde First School, Silver Street, Street, Ilminster starting at 19:30 hrs.
The public are welcome to attend this meeting. Members of the public are invited to ask questions or raise issues relevant to the work of the Council. The overall time available for this session is restricted to 15 minutes unless the Chair decides otherwise. Individual speakers are restricted to 3 minutes and are asked not to repeat points that have been made previously. It is helpful if potential contributors can make themselves known to the Meeting Administrator before the meeting so that the session can be programmed effectively.
Public participation is not part of the formal meeting of the Council however a note will be made of matters raised and recorded at the start of the minutes of the meeting.
The Agenda for the meeting is given below. Please contact the Town Council Office if you would like a copy of any of the reports.
Joy Norris
Town Clerk
AGENDA
1. Apologies for Absence
To receive apologies for absence from Councillors unable to attend the meeting.
2. Declarations of Interest
To receive any declarations from Councillors and Officers of interests in respect of matters to be considered at this meeting, together with an appropriate statement regarding the nature of the interest.
3. Minutes
a) To confirm the minutes of the meeting held on 17th March 2015 as a correct record
b) To consider the office Action Plan relating to the Town Council Meetings.
4. Mayor’s Announcements/Engagements
a) The Mayor will make announcements relevant to Town Council and Mayoral activities and engagements
b) The Mayor attended the following engagements between 17th March 2015 and 14th April 2015
- South Somerset Music Spectacular 2015 at Westlands Leisure Complex, Yeovil Wednesday 25th March 2015
- South Somerset District Council’s Civic Evening at the Octagon Theatre , Yeovil on Friday 27th March 2015
- Weston – Super – Mare Mayor’s ‘In the Pink Dinner & Cabaret’ held at the Royal Hotel Weston–super-Mare
c) Somerset Day – Monday 11th May 2015
5. Police Report
This agenda item provides an opportunity for the Police to report on any matters relevant to policing in Ilminster.
6. Reports from District Councillors
To receive reports from District Councillors.
7. Report from County Councillor for Ilminster
To receive the report from the County Councillor Linda Vijeh
8. Reports from Representatives on Outside Bodies
To receive reports from Representatives on Outside Bodies; Note: At the time of publishing the agenda no written reports had been received.
9. Resources Committee Recommendation
The Chair of the Resources Committee to provide an oral update on relevant matters and present any recommendations made by the Committee from the meeting 7th April 2015.
10. Monmouth Rebellion Board
To discuss the proposal for a new “The History of Ilminster Board” and the minor reparation of the existing “Monmouth Rebellion Board” and consider the Town Council’s stance on the project.
11. Update from Football & Community Facility Governance Group
An update and recommendations from the recent meeting of the Football and Community Facility Governance Group this will include an update on the appointment of a Contract Administrator.
12. Office Accommodation Working Group
An update and initial recommendations from the Office Accommodation Working Group.
13. Sports Club Tenure
To receive the recommendation from the Open Spaces Review Group meeting held on 26th March 2015, that the Ilminster Cricket Club be offered a 25 year tenure in the licence for the Sports Club.
14. Community Facilities Management and Rental Policy
To receive recommendations from the Open Spaces Review Group meeting held on 26th March 2015.
15. Moving the Cricket Square (3rd, 4th & Youth Teams)
To consider the arrangements for moving the Cricket Square used by Ilminster 3rd, 4th and youth teams, including funding, acceptance of quotation and ordering the work
16. Project Plan
To consider progress on the project plan and whether any changes are necessary.
17. Authorisation of Payments and Notification of Virements
The Schedule of Payments for authorisation is attached for Council’s approval.
18. Exclusion of the Press and Public
To consider taking item 19 without members of the public and press present due to the confidential nature of the business to be transacted.
19. Hammerhead Land
The Town Clerk to provide an oral update on progress with implementing the Council’s instructions regarding the Hammerhead Land.
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Reminders
Meetings
Annual Community Assembly 21st April at Greenfylde First School
Annual Council Meeting 19th May 2015
Click here to download T.C Agenda 14.04.15
Click here to download T.C Action list – Agenda no 3b
Click here to download SCC Cllr report – Agenda no 7
Click here to download Authorisation of payments list – Agenda no 17
