Town Council 14th July 2015 at Greenfylde First School, Silver Street, Ilminster

A meeting of the Town Council will take place on Tuesday 14^th July 2015 at Greenfylde First School, Silver Street, Street, Ilminster starting at 19:30 hrs.

The public are welcome to attend this meeting. Members of the public are invited to ask questions or raise issues relevant to the work of the Council. The overall time available for this session is restricted to 15 minutes unless the Chair decides otherwise. Individual speakers are restricted to 3 minutes and are asked not to repeat points that have been made previously. It is helpful if potential contributors can make themselves known to the Meeting Administrator before the meeting so that the session can be programmed effectively.

Public participation is not part of the formal meeting of the Council however a note will be made of matters raised and recorded at the start of the minutes of the meeting.

The Agenda for the meeting is given below. Please contact the Town Council Office if you would like a copy of any of the reports.

Joy Norris

Town Clerk

AGENDA

1. Apologies for Absence

To receive apologies for absence from Councillors unable to attend the meeting.

2. Declarations of Interest

To receive any declarations from Councillors and Officers of interests in respect of matters to be considered at this meeting, together with an appropriate statement regarding the nature of the interest.

3. Minutes

A) To confirm the minutes of the meeting held on 23^rd June 2015 as a correct record
B) To consider the office Action Plan relating to the Town Council Meetings

4. Mayor’s Announcements/Engagements
A) The Mayor will make announcements relevant to Town Council and Mayoral activities and engagements
B) The Mayor and Deputy Mayor attended the following engagements between 23^rd June 2015 and 14^th July 2015

The Deputy Mayor attended Lions Club of Ilminster & District Somerset’s ‘Summer Fete’ held on Saturday 27^th June at Swanmead School
The Mayor attended Wadham School ‘Community Open Day’ on Thursday 2^nd July 2015
The Mayor attended Horton Cross Nursing Home held on Friday 3^rd July 2015
The Mayor attended Swanmead Community School ‘Celebration of Achievement Evening held on Monday 13^th July 2015

5. Police Report

This agenda item provides an opportunity for the Police to report on any matters relevant to policing in
Ilminster.

6. Reports from District Councillors

To receive reports from District Councillors.

7. Report from County Councillor for Ilminster

To receive the report from the County Councillor Linda Vijeh.

8. Appointment of Representative to the Warehouse Theatre Board

To consider a request from the Warehouse Theatre (made orally during public participation at the Town Council meeting on 23 June 2015) to appoint a representative to their Board.

9. Reports from Representatives on Outside Bodies

To receive reports from Representatives on Outside Bodies;

Note: At the time of publishing the agenda no written reports had been received.

10. Public Participation Scheme/Policy

To consider whether or not any amendments should be made to the existing Public Participation Scheme / policy

11. Petitions Policy

To consider whether or not any amendments should be made to the existing Public Participation Scheme / policy

12. Football & Community Facility Lease

To consider approval that an agreement for lease is entered into (with the draft lease being appended to the agreement). The agreement will then state that the works will be completed in accordance with the grant awarding body’s requirements and lease entered into upon completion of those works.

13. Bat Survey, Britten’s Field & Herne Hill

14. Internal Audit Report Financial Controls 2014/15 Annual Return

To consider the report of the Internal Auditor regarding Financial Controls, 2014/15 Annual Return and approve implementation of the action plan

15. Review of Project Management of the Football and Community Facility

To consider the report of the Internal Auditor regarding the project management of the Football and Community Facility and approve implementation of the action plan

16. Project Plan

To consider progress on the project plan and whether any changes are necessary.

17. Authorisation of Payments and Notification of Virements

The Schedule of Payments for authorisation is attached for Council’s approval.

18. SSDC Election costs

To note the cost of the May 2015 elections to the Town Council and approve the payment of £1,263.55 to South Somerset District Council

19. Exclusion of the Press and Public

To consider taking item 20 without members of the public and press present due to the confidential nature (i.e. legal advice and commercial interest) of the business to be transacted.

20. Hammerhead Land

The Town Clerk to provide an oral update on progress with implementing the Council’s instructions regarding the Hammerhead Land.

21. Potential For Acquiring Additional Open Space

To consider investigating the possibility of acquiring additional land for amenity use.

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Reminders

Meetings

Open Spaces 28^th July 2015

Planning, Highways & Transport Committee11th August 2015

Resources Committee 11^th August 2015

Council 18^th August 2015

Click here to download Town Council Agenda 14.07.15