A meeting of the Town Council will take place on Tuesday 17 November 2015 in the Council Chamber, Council Offices, North Street, Ilminster starting at 19:30 hrs.
The public are welcome to attend this meeting. Members of the public are invited to ask questions or raise issues relevant to the work of the Council. The overall time available for this session is restricted to 15 minutes unless the Chair decides otherwise. Individual speakers are restricted to 3 minutes and are asked not to repeat points that have been made previously. It is helpful if potential contributors can make themselves known to the Meeting Administrator before the meeting so that the session can be programmed effectively.
Public participation is not part of the formal meeting of the Council however a note will be made of matters raised and recorded at the start of the minutes of the meeting.
The Agenda for the meeting is given below. Please contact the Town Council Office if you would like a copy of any of the reports.
Joy Norris
Town Clerk
AGENDA
1. Apologies for Absence
To receive apologies for absence from Councillors unable to attend the meeting.
2. Declarations of Interest
To receive any declarations from Councillors and Officers of interests in respect of matters to be considered at this meeting, together with an appropriate statement regarding the nature of the interest.
3. Minutes
a) To confirm the minutes of the meeting held on 13 October 2015 as a correct record.
b) To consider the office Action Plan relating to the Town Council Meetings.
4. Mayor’s Announcements/Engagements
a) The Mayor will make announcements relevant to Town Council and Mayoral activities and engagements
b) The Mayor attended the following engagement between 13 October 2015 and 17 November 2015.
27 October 2015 South Somerset Gold Star Awards
8 November 2015 The Mayor and Deputy Mayor attended the Remembrance Day Service at the Minster Church
5. Police Report
This agenda item provides an opportunity for the Police to report on any matters relevant to policing in Ilminster.
6. Report from the County Councillor for the Ilminster Division
To receive a report from the County Councillor.
7. Reports from District Councillors
To receive reports from District Councillors
(There were no reports received at the time the Agenda was published)
8. Open Spaces Committee
The Chair of the Open Spaces Committee to provide an oral update on any relevant matters and present recommendations made by the Committee meeting held on 27 October 2015.
9. Resources Committee
The Chair of the Resources Committee to provide an oral update on relevant matters and present recommendations made by the Committee meeting held on the 20 October 2015.
10. Reports from Representatives on Outside Bodies
To receive reports from Representatives on Outside Bodies; at the time of publishing the agenda the following representatives had indicated they would be reporting.
The following written report had been received at the time the agenda was prepared
- Somerset Association of Local Councils AGM – from Cllr Kinder.
11. Celebrations to Mark the Queen’s 90th birthday
To receive an oral report from the Working Group considering ways in which the Queen’s 90th birthday could be celebrated
12. Update from the Football And Community Facility Project Governance Group
a) To receive a summary of the Governance Group meeting held on 5 November 2015
b) To receive the project risk register
c) To receive and consider the recommendation of the Governance Group regarding their terms of reference
13. Topics for Internal Audit 2015/16
To agree any topics that Council’s wish to be part of the 2015/16 Internal Audit (this would be in addition to the internal audit on the annual accounts).
14. General Power of Competence
To confirm that Ilminster Town Council meets the eligibility criteria and resolves to adopt the General Power of Competence.
15. Local Council Award Scheme
To consider whether or not Ilminster Town Council should work towards attaining an award within the Local Council Award scheme and, if it should, the target level of attainment.
16. Acceptance of Quotations for the Refurbishment of the Play Area in Winterhay Lane Recreation Ground
To consider the recommendations of the Play and Paths Sub Group regarding quotations for various pieces of equipment and works to refurbish the play area in the Winterhay Lane Recreation Ground. (Report to follow, please note this report will not be available until 13 November 2015 at the earliest, as the Play and Paths Sub Group meet on the evening of 12 November – should they have any queries it may not be possible to settle those and prepare the report until 16/17 November)
17. Football and Community Facility Agreement To Lease and Lease
To approve the final drafts of the
a) Agreement To Lease and
b) Lease for the Football and Community Facility.
18. Authorisation of Payments and Notification of Virements
The Schedule of Payments for authorisation is attached for Council’s approval.
19. Project Plan
To consider progress on the project plan and whether any changes are necessary.
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Reminders
Meetings
24 November 2015 Open Spaces Committee
1 December 2015 Planning, Highways & Transport Committee & Resources Committee
8 December Open Spaces Committee
15 December 2015 Town Council
Click here to view full Town Council Agenda 17.11.15
